Membership

Membership
  • Membership of Innovation Wing, once approved, will be effective until graduation.
  • Only registered members of Innovation Wing are permitted to access to its facilities, equipment and services with his/her HKU student/staff card.
  • Please go through the following three steps (namely Registration, Deposit Payment, and General Safety Training) before granting access to the Innovation Wing.

Step 1. Registration

sign

Eligibility:

  • Undergraduate students and academic staff in the Faculty of Engineering. 
  • HKU undergraduate students, taught postgraduate students and research postgraduate students, academic staff, and technical staff who is a team member of an Innovation Wing affiliated student interest group (SIG) are  eligible for membership.
  • Undergraduate students and academic staff who is a member of the InnoHub programme organized by the Innovation Academy.
  • Registered members of Innovation Wing are permitted access to its facilities, equipment and services. 

Eligible students will be added to the following Innovation Wing Moodle page where they can apply for membership of Innovation Wing.

If you are eligible for Innovation Wing membership but yet to have access to the following Moodle, please send an inquiry to innowing[at]hku.hk.

Eligible students can apply here
HKU Moodle for Innovation Wing

Step 2. Inno Induction and quiz on the general safety, rules, and guidelines

key safe

On the Moodle page, applicants must watch a induction video, which includes

After watching the induction video, students will complete on Moodle:

  • a quiz on the general safety, rules and guidelines; and
  • a declaration on health and disability and agreeing to follow the rules and guidelines of the Innovation Wing.

After passing the quiz:

  • Students are come to Innovation Wing physically and meet with our on-site tutors, technicians, and academic staff for in-person induction.
  • Students can also register for the in-person equipment training programme that focuses on the operational safety of the maker space facilities (note that many pieces of equipment in Innovation Wing are for trained members only).

Step 3. Membership Deposit

piggy
  • A fee of HK$300 is required as a deposit to secure the membership of the Innovation Wing. This fee is used for covering any repair and replacement costs of equipment and facilities in Innovation Wing caused by member.
  • The decision of imposing penalty rests with the Innovation Wing Office.
  • Students should follow the instructions at the SIS and complete the payment before deadline.
  • The deposit is refundable at the end of the membership. Students wishing to renew the membership for the subsequent year can inform the Innovation Wing Office accordingly.
Arrangement of refundable deposit
  • A fee of HKD $300 is required as a deposit to secure the membership of the Innovation Wing. This fee is used for covering any repair/replacement costs to the equipment and facilities in Innovation Wing due to any damages caused by the member. 
  • Applicants should follow the instructions at the SIS and complete the payment before the deadline.
  • The decision of imposing a penalty rests with the Innovation Wing Office.
  • The Inno Wing Office keeps on the balance of student deposit and the member should restore annually. During the year when the remainder is HKD $0 or overdraft (OD), a new invoice of HKD $300 deposit will be issued to the student via SIS in due case.
  • The deposit is refundable at the end of the membership and will process in a batch. Students wishing to renew the membership for the subsequent year can inform the Innovation Wing Office accordingly.
Rules and Guidelines for Users

The Tam Wing Fan Innovation Wing is a collaborative space established to facilitate student experiential learning and researchers’ demonstration of their works for knowledge exchange. To accommodate the needs of different user groups, the Innovation Wing has to balance between safety, fair use and care for the facilities. To guard against misuse, it maintains a membership system. Only registered members of Innovation Wing are permitted to use the facilities, equipment and services.  Users must exhibit respectable behaviour, and must not jeopardize the rights of other users of the facility.  Below is a list of Rules and Guidelines which users of the Innovation Wing must follow.

1. Violation of rules

  • Repeated violation of any of the rules may result in immediate suspension of membership and revoking of access right to the Innovation Wing, its facilities and services.

2. Access restriction

  • Only registered members of Innovation Wing are allowed to enter from the main entrance on the ground floor of Hui Oi Chow Science Building.
  • Users should NOT bring in other people even if they forget to bring their access cards.

3. Closing time and under bad weather arrangement

  • The opening hour for members
    • Monday to Friday: 9:00 am – 9:00 pm
    • Saturday 9:00am – 1:00pm
    • Closed on Sunday and public/university holiday except for approved events/activities. 
    • Users should leave the premises when the closing time of Innovation Wing is announced.
  • Innovation Wing divides the opening hour into three sessions:
    • Morning session (9 am – 1 pm)
    • Afternoon session (1 pm – 5 pm)
    • Night session (5 pm – 9 pm)
    • Users should clean and tidy up the workplace at the end of each session.

Under the situations listed below:

    1. Tropical Cyclone Warning Signal No. 8 (or above) is hoisted, or
    2. Tropical Cyclone Warning Signal No. 8 will be issued within two hours as announced by the Hong Kong Observatory; or
    3. “Extreme conditions” after super typhoons are in force (announced by the Government before the Hong Kong Observatory replaces Tropical Cyclone Warning Signal No. 8 with Tropical Cyclone Warning Signal No. 3); or Black Rainstorm Signal is in force,

the following arrangements will apply:

  • For sessions not yet started
    • If any of the warnings or announcements is hoisted or in force at or after 6:00 a.m. – Innovation Wing will be closed in the morning session (9 am-1 pm).
    • If any of the warnings or announcements is hoisted or in force at or after 11:00 a.m. – Innovation Wing will be closed in the afternoon session (1 pm – 5 pm).
    • If any of the warnings or announcements is hoisted or in force at or after 3:00 p.m. – Innovation Wing will be closed in the night session (5 pm – 9 pm).
  • For sessions already started
    • When Tropical Cyclone Warning Signal No. 8 or above is hoisted or the No. 8 Signal will be issued within two hours as announced by the Hong Kong Observatory, or “extreme conditions” are in force – Innovation Wing will continue to open until the end of that session.
    • When Black Rainstorm Signal is hoisted – Innovation Wing will continue to open until the end of that session.

When Tropical Cyclone Warning Signal No. 3 or below or Red or Amber Rainstorm Signal is in force, it should be assumed that Innovation Wing will be open as scheduled unless an announcement to the contrary has been made by the University.

 
4. Follow instructions of technicians and tutors of Innovation Wing

  • Users should follow instructions of technicians and tutors of Innovation Wing
  • The on-duty technicians and tutors will wear the following badges. 
5. General safety
The fire escape route and location of the safety station on the G/F of Innovation Wing
Fire assembly point: Open area outside James Lee Building G/F
The fire escape route and location of the safety station on the LG/F of Innovation Wing
Fire assembly point: Open area outside James Lee Building G/F
  • Users should take note of the location and the use of the safety station in Innovation Wing, which provides personal protective equipment, first aid boxes, and fire extinguishers.
  • Users should read and follow the safety arrangements of the Tam Wing Fan Innovation Wing:
Safety Arrangements of Tam Wing Fan Innovation Wing

 

  • Users should take note of the fire evacuation plan and assembly point of the Innovation Wing (G/F and LG/F of the Hui Oi Chow Building) as designated in the following website.

http://www.safety.hku.hk/homepage/manual_Floorplan.html

 6. Access permission for equipment and facilities

  • Users should understand and follow the signages regarding the access permission for equipment and facilities.

FOR ALL
MEMBERS

  • The equipment/facility is available for all members. Feel free to use it when it is not occupied.

TRAINED
MEMBERS ONLY

  • The equipment/facility is available for members who has received training only.

STAFF
ONLY

  • The equipment/facility is not accessible to all members and only Innovation Wing staff have access permission of it.
  • Users should NOT use any equipment/facilities designated as “Trained members only” before receiving and passing the relevant training provided by the Innovation Wing.

7. Usage arrangement for equipment and facilities

  • Users should understand and follow the signages regarding the usage arrangement for equipment and facilities.

SELF

SERVED

  • Please serve yourself when the equipment/facility is not occupied.

CHECK-IN-OUT
WITH STAFF

Check-in

  • Please talk to the on-duty Innovation Wing technician/tutor before use.
  • Provide the student ID card for the check-in
  • The user checks and agrees that condition of the equipment/facility is good.
  • The on-duty staff will decide a reasonable usage period of the equipment/facility based on the usage rate.

Check-out

  • Clean and tidy up by the user (student member).
  • Report to the on-duty staff (tutor/technician) for acknowledgment
  • The on-duty staff checks and agrees that condition of the equipment/facility is good.

BOOKING
REQUIRED

  • Prior booking and approval required.
  • The booking is available for academic staff in Engineering only.
  • If student members would like to use this equipment/facility, please engage their academic supervisor in Engineering so the supervisor can make the booking through the Innovation Wing Office.
  • The detailed booking instructions will be released soon.

8. Buddy system for equipment and facilities

  • Even if a user is trained to operate an equipment/facility, the user should NEVER operate any equipment/facility alone and follow a buddy system.
  • Users should understand and follow the signages regarding the buddy requirement for operating any equipment and facilities.

WITH TRAINED
MEMBERS

  • Never use/operate this equipment/facility alone.
  • Users should operate the equipment/facility with the presence, attention, and assistance of another trained member.

WITH 

TUTORS

  • Never use/operate this equipment/facility alone.
  • Users should work under the on-site supervision of an Innovation Wing tutor/technician.

WITH

TECHNICIANS

  • Never use/operate this equipment/facility alone.
  • Users should work under the on-site supervision of an Innovation Wing technician.

9. Cleanliness and tidiness

  • Users should clean and tidy up the workplace at the end of every session/after use.
  • Users should return the workplace to its original settings at the end of every session/after use.

10. Food and cooking

  • Food and beverages are allowed only in areas designated by signage.
  • Alcoholic beverages are not allowed in the Innovation Wing.
  • Cooking or heating is strictly prohibited.

11. Posters

  • Posting of posters inside or at the exterior glass façade of the Innovation Wing is strictly forbidden unless prior approval has been given by the Innovation Wing Office.

12. Shipping/delivery of items

  • Users are NOT allowed to use the Innovation Wing as the shipping/delivery address of items.

13. Project items

  • Users should obtain the approval from the Innovation Wing Office before moving in any project items (including but not limited to project equipment, tools, materials and storage boxes) into Innovation Wing.

14. Project storage

  • Users should NOT leave any project items (including but not limited to project equipment, tools, materials and storage boxes) in Innovation Wing unless prior approval has been given by the Innovation Wing Office.
  • Supervisor of Innovation Wing affiliated Student Interest Groups (SIGs) can request for storage space such as cabinets and temporary storage area. Innovation Wing Office shall make the best effort to accommodate the request.
  • The Innovation Wing Office has the right to allocate/relocate/revoke the storage space for the SIG teams.
  • When storage space becomes inadequate, the Innovation Wing Office has the right to request the SIG team to relocate its project items back to their host department.

15. Personal property

  • Users are responsible for their personal property at all times and should never leave personal belongings unattended.
  • Project/personal items left unattended for 30 minutes or longer may be removed by Innovation Wing staff as Lost and Found items to make the occupied space available to others.
  • Innovation Wing Office and The University of Hong Kong shall not be responsible for any loss of or damage to their personal belongings and properties.

16. Surveillance system

  • The Innovation Wing is conscious of the expectations between security, personal liberty and privacy. The installation of the surveillance system is therefore meant for protecting community safety and only in the public area. Users will be forewarned of the presence of the surveillance system.

17. Lost and Found

  • Lost and Found items at the Innovation Wing are handled by the Innovation Wing Office in cooperation with the University’s Security Office.

18. Chemical and hazardous items

  • Unless approved by the Innovation Wing Safety Officer, chemical and hazardous items should NOT be brought into the workspace.

19. Clothing

  • Users must wear proper attire at all times inside the Innovation Wing. DO NOT wear sandals or open-toed shoes.

20. Sleeping

  • Sleeping (including overnight sleeping) is strictly prohibited in the workspace.

21. Gambling

  • Gambling is strictly prohibited at all times in the Innovation Wing.

22. Smoking

  • Smoking is prohibited in the University campus including the Innovation Wing.

23. Soliciting

  • In order to respect the privacy, security and comfort of all Innovation Wing users, soliciting is not permitted unless prior approval from the Innovation Wing Office has been obtained. This applies to the request of money, services, favours, goods, opinions and signatures, petitioning, interviewing, and selling of any products or services.

24. Animals and guide dogs

  • Animals and pets are not allowed in Innovation Wing.
  • Guide dogs are allowed in the general area of the Innovation Wing. For entering the workspace area, users should contact our Technical Manager/safety representative for assistance.

25. Cell phone

  • Please set cell phones, pagers, and other electronic devices to silent or vibration mode in Innovation Wing. Keep your voice down when using cell phones.

26. Use of IT facilities

  • Policies and guidelines governing the use of IT facilities can be viewed at http://www.its.hku.hk/about/policies.
  • All PCs in the Innovation Wing will be logged off automatically after idling for 30 minutes. Files saved in the PC will be DELETED upon logoff/shutdown.

27. Children

  • Children under the age of 17 other than HKU students should be accompanied by and under the supervision of an adult at all times who are responsible for the behaviour of accompanying children.

28. Protection of copyright works

  • Protection of copyright works is taken seriously by the Innovation Wing. All users, including guests visiting the exhibition hall, would be asked to respect the rights of the copyright owner and should NOT make a copy by any material form without licence or authorization by the owner.
  • Unless permitted by either the owner of the copyrighted work or the Innovation Wing Office, users should NOT take any photo, video or create drawing on the works. 
  • Please refer to the Hong Kong Copyright Ordinance for details or seek advice from your supervisor.

29. Interpretation of the rules and regulations

  • In case of dispute, the Innovation Wing Office has the sole and final discretion of interpretation of these regulations.

30. End of membership

  • Termination of membership will be processed in batch.
  • Tam Wing Fan Innovation Wing reserves the right to terminate a membership or member’s access to the Innovation Wing at any time and for any reason without providing prior notice.
  • On the termination of Innovation Wing membership, the following steps will be executed:                
  • Revoke all access rights to Innovation Wing. 
  • Return of borrowed equipment (if any).    
  • Refund of membership deposit (or settle of overdraft amount).